Thank you for your interest in becoming a Certified Minority or Woman Business Enterprise (MWBE) with the City of Asheville. Please complete this application in full. In order for us to process your application, you must submit all supporting and required documentation. The City of Asheville reserves the right to request additional information as needed to verify eligibility. A copy of your completed application will be emailed to you after you submit it, please keep that copy for your records. Please contact the Asheville Business Inclusion (ABI) Office if you have any questions or need assistance completing this form.

Note: Please be prepared to complete this application process in one session as you will not be able to save and continue later.

How to register as a Vendor for The City of Asheville 

Items You Will Need:

• Completed W-9
• NIGP (Commodity) Code(s)
• Social Security Number or EIN (FID), depending on your business structure.

***The information on this form needs to match the information on your W-9 

We highly encourage you to have your completed W-9 and certification copy ready to upload; additionally, have your identification number and NIGP Code ready to input into the application. 

Application Submission Steps:

• Visit the Vendor Registration form
• Inside the Form - Choose One Below:

New vendor if you have never been a vendor for the City;

or Existing vendor updating my information if you are already a vendor for the City of Asheville

While you're completing the form:

• Under Identification, choose SSN or FID
• 1099 Information From W-9--- CLICK YES
• Input your NGIP Code(s) 
• You can list yourself under General Contact Information, Accounts Payable Contact Information, and Purchasing Contact Information unless someone else does those things for you.
• Is the business an MWBE (Minority and women-owned business enterprise) -- If applicable, CLICK YES
• If yes, choose the Type of MWBE Minority-Owned Business Certified. If applicable, CLICK YES.

If yes, submit certification documents (note that since you're registering as a vendor before completing the City of Asheville MWBE Certification, you will not need to worry about submitting your City Certification at this time. This upload is just for HUB, NCDOT, or certifications from other agencies). You should still indicate that you are a minority-owned or woman-owned business.

Once your W9 has been uploaded, click Submit at the bottom right of the page. 

Other (Non-City of Asheville) Certifications:

The City of Asheville recognizes several Minority and Woman Business Enterprises (MWBE) certifications. Here are the links:

North Carolina Historically Underutilized Businesses (HUB) Certification

NCDOT DBE Certification 

Please return to this MWBE Certification Application after registering as a vendor.

QUESTIONS?

About the Vendor Registration: vss_@ashevillenc.gov

About MWBE Certifications: abi@ashevillenc.gov 

END of vendor registration instructions. Continue to apply for the MWBE certification.

That's great!

Since your business is already HUB Certified, there is a shorter form for you to fill out.

Please visit this link and complete the form for businesses already HUB Certified.

If you are applying as a Minority Business Enterprise* (MBE),         

  you will need to complete the affidavit at this link first. When you're finished, download it and you will attach it to this application later on. You will also receive a copy by email.

• All applicants will need to provide images of the front and back of their driver's license

• In addition, please gather this information available as it applies to your business:

• Please note that you may only apply for either MBE or WBE certification. If you are a business 51% or more owned by a woman who is a member of a minority group, you must apply as an MBE due to the State of North Carolina’s requirements and definitions of these categories. If you are a business 51% or more owned by a woman who is white, you should apply as a WBE.

• Amounts of business revenue derived from other business entities, if any

• Information about assets, spaces, or equipment shared with, leased, or borrowed from other business entities, if any

• Amounts of loans or financing received from individuals or other business entities that are not banks or financial institutions, if any.

Definitions

“Relevant Market Area” means the regional area based on the most recent disparity study.

• Statewide (North Carolina): Architecture & Engineering; Construction and Construction-Related Services
• Nationwide: Professional Services; Nonprofessional Services; Goods and Supplies

An “Eligible Owner”  (a) Owns a legal and equitable interest in the Applicant Business in his or her own name (with the ownership of all Eligible Owners being 51% or more); (b) Acquired the interest in a real and substantial arms-length transaction utilizing real and substantial consideration; (c) Acquired the interest with his or her own financial or equivalent resources or has put his or her own financial resources at risk in the operation of the Applicant Business; (d) Is not currently an official, officer or employee of the City; (e) Is either a U.S. citizen or permanent resident, or has a valid work visa from the U.S. government appropriate for the type of work the Business Enterprise performs

“Minority” means only those race or ethnicity classifications, identified by a study conducted in accordance with the Asheville Business Inclusion Policy, that have been subjected to discrimination in the relevant marketplace and that have been adversely affected in their ability to obtain contracts with the City of Asheville:

• African American or Black, that is, a person having origins in any of the black racial groups of Africa;

• Hispanic, that is, a person of Spanish or Portuguese culture having origins in Mexico, South or Central America, or other Caribbean Islands, regardless of race;

• Asian, that is, a person having origins in any other Far East, Southeast Asia and Asia, Indian subcontinent, or Pacific Islands

• Native American or American Indian, that is, a person having origins in any of the original Indian people of North America

“Owner” means any person or entity having a greater than five percent (5%) ownership interest, whether as a shareholder, partner, limited partner, sole proprietor, etc. 

“Significant Business Presence” means the business enterprise is headquartered in the Relevant Market Area, where at least 25% of its total employees are regularly based and where the business enterprise conducts its functions. A location used only as a post office box, mail drop, message center, or any combination thereof is not considered a Significant Business Presence.

To be eligible for MWBE Certification, your business must meet the following requirements. Click "yes" next to each item if it applies to your business:

Look up your Vendor number here. Please give the vendor lookup tool a minute to load.

Please register as a vendor before continuing with this application.

Return to the first page of this form for instructions, or complete the Vendor Registration Form here.

Based on this answer, we will need further information. Please reach out in the next 48 hours via email to abi@ashevillenc.gov. Please continue filling out this application.

Based on this answer, we will need further information. Please reach out in the next 48 hours via email to abi@ashevillenc.gov. Please continue filling out this application.

Based on this answer, we will need further information. Please reach out in the next 48 hours via email to abi@ashevillenc.gov. Please continue filling out this application.

The following will indicate what your business is eligible for. Click “yes” next to each item if it applies to your business:

Please complete the ethnicity affidavit, if you haven't already done so, at this link. When done, download it and attach it (next question). Note, you will also receive a copy by email.

If you have answered 'no' to BOTH questions above, please close this application and contact the ABI Office at 828-747-8168. 

Definitions

“Key Personnel” means any owner, shareholder, partner, director, officer, or person in a management role of the applicant business. Key Personnel includes but is not limited to all persons who are counted as Eligible Owners for purposes of applying for SBE certification. 

“Related Industry” means the same general industry or field as the applicant business, or a business that contracts with other businesses in the applicant business’ industry or field. For instance, plumbing would be a Related Industry to general construction.

“Significant Connection” means any of the following: a) 5% or greater ownership interest (as shareholder, partner, etc); b) membership on the board of directors; c) employment relationship; or d) ability to control decisions.

If you need help with licensing, we highly recommend you take advantage of these opportunities.